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FaxBuddy 1.0 User's Guide Copyright 1992 by Buddy Ware, Inc. P.O. Box 115023-238 Carrollton, TX 75011 24-Hour Orders and Tech Support Fax/VoiceMail: 1-214-492-1571 CompuServe ID : 70205,1152 Prodigy Member ID : KMPC52A MCI Mail : 178-1759 Buddy Ware, Inc. Software License Agreement IMPORTANT NOTICE READ CAREFULLY - THIS AGREEMENT LIMITS OUR LIABILITY DISCLAIMER OF WARRANTY THIS SOFTWARE IS LICENSED TO THE USER ONLY ON THE CONDITION THAT THE SOFTWARE USER (REFERRED TO IN THE AGREEMENT AS "YOU") AGREES TO THE TERMS AND CONDITIONS SET FORTH IN THE FOLLOWING LEGAL AGREEMENT. READ THIS SOFTWARE LICENSE AGREEMENT CAREFULLY. YOU WILL BE BOUND BY THE TERMS OF THIS AGREEMENT WHEN YOU INSTALL THE SOFTWARE. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, PLEASE REMOVE THE SOFTWARE FROM YOUR SYSTEM AND DO NOT USE IT. THIS SOFTWARE AND DOCUMENTATION ARE PROVIDED "AS IS" AND WITHOUT WARRANTIES AS TO PERFORMANCE OR MERCHANTABILITY OR ANY OTHER WARRANTIES WHETHER EXPRESSED OR IMPLIED. BECAUSE OF THE VARIOUS HARDWARE AND SOFTWARE ENVIRONMENTS INTO WHICH THIS PROGRAM MAY BE PLACED, NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS OFFERED. YOU ASSUME ALL RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IN NO EVENT WILL BUDDY WARE, INC. OR ANY OTHER PARTY WHO HAS BEEN INVOLVED IN THE CREATION, PRODUCTION OR DELIVERY OF THE SOFTWARE BE LIABLE FOR SPECIAL, DIRECT, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INABILITY TO USE THE SOFTWARE, THE COMPUTER SYSTEM OR THE COMPUTER NETWORK ON WHICH IT IS INSTALLED. GOOD DATA PROCESSING PROCEDURE DICTATES THAT ANY PROGRAM BE THOROUGHLY TESTED WITH NON-CRITICAL DATA BEFORE RELYING ON IT. THE USER MUST ASSUME THE ENTIRE RISK OF USING THIS PROGRAM. ANY LIABILITY OF THE SOFTWARE PROVIDER WILL BE LIMITED EXCLUSIVELY TO PRODUCT REPLACEMENT OR REFUND OF PURCHASE PRICE. Your satisfaction is important to us. Please read and follow the instructions provided in this documentation before using this software. Information on how you may obtain technical support is contained in this User's Guide. How to get help: If you have any questions or have trouble using FaxBuddy, we'd like to help you. Since FaxBuddy is a ShareWare program, we reserve the right to provide technical support only to our registered users. If you are having a problem and you are not a registered user, we will advise you whether we have a fix or solution to your problem, and we will supply you with that solution once you register. You can fax us at 1-214-492-1571, 24 hours a day, 7 days a week. You can call us and leave a voicemail message at the same number. Be sure to leave your fax and voice telephone numbers so we can call you back or fax you the information you need. You can contact us by mail at: Buddy Ware, Inc. P.O. Box 115023-238 Carrollton, TX 75011 You can contact us by electronic mail at: CompuServe : User ID 70205,1152 Prodigy Member ID : KMPC52A MCI Mail : 178-1759 IMPORTANT: SHAREWARE NOTICE FaxBuddy 1.0 is a fully copyrighted ShareWare program, protected by the copyright laws of the United States. It is not a free program, nor is it a public domain program. You may not sell FaxBuddy to others, and you may not use FaxBuddy beyond the free trial period without paying for your copy. ShareWare means that you are granted a limited license by the copyright owner to try FaxBuddy for 30 days to see if it meets your needs. If you like FaxBuddy and plan to continue to use it for more than 30 days, you must register your copy of FaxBuddy and pay for it like any other commercial software package. Registration of FaxBuddy 1.0 costs only $19.95 (USD). >>>>>>>>>>>>>>>>>>>>>>>>>><<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< >> REGISTRATION ALSO REMOVES THE 2-LINE ADVERTISING MESSAGE << >> PRINTED AT THE BOTTOM OF YOUR COVER SHEETS. << >>>>>>>>>>>>>>>>>>>>>>>>>><<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< You are also granted an unlimited license to distribute free copies of FaxBuddy to your friends, so long as you always include all of the FaxBuddy files and this documentation file with it. Using FaxBuddy for more than 30 days without obtaining a paid registration constitutes a violation of the terms and conditions of the software license. If you continue to use FaxBuddy without becoming a registered user, you are also depriving the copyright holder and developer of compensation for their work. We hope you like FaxBuddy and that it meets your needs for quick, simple fax cover sheet production. If so, we urge you to become a registered user of our program so that we can support you and continue to improve our product. Here's how to become a registered user of FaxBuddy 1.0: 1)Start FaxBuddy and complete the User Setup fields under the File/Setup menu. Make sure you fill in the information in each field, as this will be used to generate your order form. Also configure the program for your printer type, print destination, etc. 2)Save your Setup with the File/Setup/Save Setup function. 3)Make sure your printer is turned on, on-line, and paper is loaded properly. 4)Select File/About to view the About box, then press RETURN to print out a cover sheet and order form. 5)Complete the order form and double-check all the information printed on the cover sheet. We will use this cover sheet to register you as a FaxBuddy 1.0 user. 6)If you will be paying for your registration with the American Express Card, you can simply fax us the cover sheet and order form for quick processing of your registration. We try to process all American Express registrations within 48 hours of receipt. Our 24-hour fax number is 1-214-492-1571. Dial the number and press START on your fax machine to tell our fax/voicemail board that you wish to send a fax. If you hear the voicemail answer, please dial again and press START immediately after dialing. If you still have trouble sending a fax, please leave us a voice message and we will call you back. If you will be paying by check or money order, mail your remittance along with the order form and cover sheet to: Buddy Ware, Inc. Box 115023-238 Carrollton, TX 75011 Please allow two weeks for your check or money order registration to be processed. When you register, we will fax you your special registration number that you use to "unlock" your copy of FaxBuddy and imprint your name into the program. Registration gives you access to free technical support, notices of program updates, and (optionally) a diskette with the latest version of the program and a printed manual. Installing FaxBuddy: Use these instructions to get FaxBuddy installed and running on your computer quickly. What You'll Need: To install and use FaxBuddy, you'll need: ∙ An IBM PC-compatible computer with at least 512K of RAM free for use by DOS programs ∙ A monochrome or color graphics adapter card ∙ A monochrome or color monitor ∙ Dual diskette drives, or ∙ A hard disk drive with at least 1Mb of space available ∙ A printer and printer cable, either dot-matrix or HP- compatible laser ∙ MS-DOS Version 3.11 or later Optionally, FaxBuddy also supports: ∙ A Microsoft-compatible mouse, trackball or other pointing device ∙ The Microsoft Windows graphical environment ∙ An external database program, i.e., Paradox, dBase, PC- File, etc. ∙ A faxboard or fax/modem board Quick Installation for HARD DISK users: To install FaxBuddy on your hard disk drive: 1)Create a sub-directory on your hard disk for FaxBuddy and it's related files. We suggest you call it \FAXBUDDY. 2)Copy all the files contained in the distribution archive into the new sub-directory. 3)Copy the file FAXBUDDY.BAT to your root directory. 4)Change to the root directory and type FAXBUDDY to start the program. Additional installation steps for Windows 3.1 users: After following steps 1-4 above from DOS, follow these additional steps to add FaxBuddy to a Program Manager group in Windows: 1)From the Program Manager File menu, select New. 2)Click OK on the New Program Object dialog box to select a new Program Item. 3)Fill in the Program Item Properties dialog box as follows: Type FaxBuddy 1.0 in the Description line. Click on Browse or type Alt-B to let Program Manager find the FaxBuddy program information file (PIF) for you. Navigate through the files dialog box to select FAXBUDDY.PIF in the \FAXBUDDY subdirectory of your hard disk drive. Click on OK or press RETURN when FAXBUDDY.PIF is highlighted. Click on Change Icon or type Alt-I to choose a new icon for the program. Press RETURN at the Change Icon alert message dialog box, then click on Browse or type Alt-B to browse for a new icon. Navigate through the files dialog box to select FAXBUDDY.ICO in the \FAXBUDDY subdirectory of your hard disk drive. Click on OK or press RETURN when the icon name is highlighted. Click on OK or press Return THREE TIMES to confirm your selections and add FaxBuddy to your Windows Program Manager. You can drag and drop the FaxBuddy icon into any Program Manager group you like. Getting Started with FaxBuddy: FaxBuddy was designed with a familiar pull-down menu structure and plainly-indicated functions so that many veteran PC users will be able to get right to work. Here are the steps you should use to get the program configured and ready to use so that you can explore it on your own as quickly as possible. These steps assume you are comfortable with the pull-down menu structure and basic PC keyboard skills needed for many of today's popular programs. Using a mouse: FaxBuddy fully supports a mouse when run from the MS-DOS command line, and can support a mouse when running as a DOS application in full-screen mode under Windows 3.0 or 3.1. To use FaxBuddy with a mouse, be sure to load the mouse driver software for your mouse before starting FaxBuddy. FaxBuddy looks for the presence of the mouse driver software when it initializes. To start the program: Type FAXBUDDY at the DOS prompt and press RETURN, or double-click on the FaxBuddy 1.0 icon in the Windows Program Manager. Configuring FaxBuddy: There are several menu choices you should select to get FaxBuddy ready to use on your system. Follow these steps to visit each of the important configuration areas before you print your first cover sheet: File/Setup/User Setup: Fill in each of the input fields on this menu to add your name, address, company information and telephone numbers to FaxBuddy. File/Setup/Printer: Select the proper printer port for your system from Print Destination, then set Printer Type for the kind of printer you'll be using, and optionally set any desired options under Page Layout to customize the printout if you desire. For all Epson dot-matrix impact printers and many Epson- compatible dot-matrix printers, choose Epson 24-Pin or Epson 9-Pin from the Printer Type menu. If you are using continuous-form paper, set the page length to 66 lines. Enter a top and bottom margin, if desired. We recommend a top margin of at least three lines, to give your fax machine something to "grab" before the printout begins. You may also want to add an additional top margin if you are printing on letterhead paper, so that FaxBuddy skips down past your letterhead before printing. For HP LaserJet Series II or Series III and most HP LaserJet-compatible laser printers, choose HP LaserJet in the Printer Type menu. Most laser printers print only 64 lines per page, so set the page length to 64; you may need to experiment a bit to get the pages to break properly. File/Setup/Save Setup: After you have set all of your configuration information into FaxBuddy, use this menu selection to save your preferences into a configuration file. If you save them to the configuration file FAXBUDDY.CFG (or whatever filename you typed into File/Setup/Filename Defaults/Configuration Filename), your preferences will be loaded automatically each time FaxBuddy is started. Creating and printing a fax cover sheet with FaxBuddy: Creating a simple fax cover sheet with FaxBuddy is quick and easy: 1.Start the program, and press Atl-D from the main menu to bring up the fax directory listing. 2.Press Return key to accept the default fax directory and move to the fax directory listing. 3.Use the arrow keys or the speed-search functions to highlight the person you wish to send your cover sheet to. 4.Press return to select the highlighted entry. 5.Type Alt-P to jump to the Print sub-menu. Complete the dialog for the number of additional pages you will be sending and choose a file to print with your cover sheet, if desired. 6.Type G or select Go! to print your cover sheet! Using a fax directory: FaxBuddy comes to you with a fax number directory stored in a file called FAXBUDDY.FAX. When you first use FaxBuddy, it contains only the fax number for Buddy Ware, Inc. You may also add, save, change or delete entries in this directory by using the appropriate Directory menu selections. When you're ready to start your own fax directory, choose Directory/Create Database and enter a 1-8 character name for your new fax directory. Then use Directory/Add Entry to enter new fax listings into your file. If you want to have your new fax directory loaded automatically by FaxBuddy each time the program starts, use File/Setup/Filename Defaults to set the default fax directory filename to the file you want to load. Use Directory/Select Entry to choose an entry from the list to be printed on your cover sheet. Each time you select and use an entry in a fax directory, the Count field in the listing is incremented by FaxBuddy. In this way, your most-used directory entries automatically "float" to the top of the list where they're easy to find. Of course, you may also manually edit the Count field to force certain entries to the desired regions of your directory -- the higher the number, the higher relative position in the list that entry will take. Fax Directory Speed Search: The directory listings have a built-in speed search feature that allows you to quickly find the entry you want, even in directories of hundreds of names. When the directory list is displayed, simply type the first letter of the desired entry. The list cursor will "zoom" to the next entry in the directory with that initial letter. Continue typing the initial letter of the desired entry until the cursor lands on the entry you want. You may also use the PgUp/PgDn and Home/End keys to quickly page through the list, or click on the up and down elevator buttons on the right side of the directory box if you have a mouse. Using the MemoPad: The FaxBuddy MemoPad is a fully-featured text editor with several advanced functions, including multiple, resizeable windows, cut/paste/copy to and from the internal clipboard, and automatic word wrap. The MemoPad reads and writes standard ASCII text files, so it can accept and generate text files that you can use with other DOS or Windows programs. If you have used the Microsoft Windows Notepad, the MS-DOS 5.0 EDIT program, or other Windows or Window-like editors, you will feel right at home with the FaxBuddy MemoPad. To enter the MemoPad, select Memo (Alt-M) from the main menu. The MemoPad menu appears and an editing box fills the screen. If you have a mouse, you will find it very useful in navigating around the MemoPad. Keyboard users should remember to press the ALT key in combination with the first letter of the MemoPad menu selections to invoke menu functions. Selecting text with the keyboard: Hold down the SHIFT key while you use the arrow keys to select text in any direction. Selected text will show up as highlighted on the screen. Selecting text with the mouse: Click and drag the mouse pointer over the desired text. Release the button to stop selecting text. Once text has been selected, you may: CUT it out of the editing file and temporarily place the selected text into the MemoPad's internal Clipboard by pressing Shift-Del or selecting Cut from the Edit menu. This deletes the selected text from the screen, but it is still held in the Clipboard until you Cut/Copy again or exit FaxBuddy. Text will remain on the Clipboard even after you exit the MemoPad and return to the FaxBuddy main menu. Permanently DELETE the selected text by pressing Del or selecting Delete from the Edit menu. This removes the text from the editing file but DOES NOT keep a copy of it in the internal Clipboard. COPY the selected text into the MemoPad's internal Clipboard for later use by pressing Ctrl-Ins. The selected text is not removed from the editing file. Whenever text is being held in the Clipboard, you may: Paste it into the editing file by pressing Shift-Ins or selecting Paste from the Edit menu. The pasted text is inserted in the editing file at the current cursor position. You can tell that text is being held in the Clipboard when Paste is highlighted in the Edit menu. Simple editing operations: To MOVE a block of text: Select the text, press Shift- Del (Cut), move the cursor to the new position, press Shift-Ins (Paste). To COPY a block of text: Select the text, press Ctrl- Ins (Copy), move the cursor to the new position, press Shift-Ins (Paste). Using editing windows: To Maximize a window so that it fills the editing screen, select the window, then press Alt-Space X, or click the Maximize Up Arrow in the top right corner of the window. To Minimize a window so that it is reduced to a tiny box, select the window, then press Alt-Space N, or click the Minimize Down Arrow in the top right corner of the window. To Restore a window to the size it was prior to the last minimization or maximization, select the window, then press Alt-Space R, or click the Restore double- headed arrow (when available) in the top right corner of the window. To Move a window around the screen, first make sure the window is not maximized. Then select the window and press Alt-Space M, then press the desired arrow keys to re-position the window. Press RETURN to stop moving the window and place the window at the current position. With a mouse, simply click and drag on the window's title bar to move the window. To Size a window, first make sure the window is not maximized or minimized. Then select the window and press Alt-Space S, then press the arrow keys to adjust the right and bottom borders of the window until the window is the desired size. Then press RETURN to stop sizing the window. With a mouse, simply click and drag the sizing gadget in the lower right corner of the window frame. To Close a window and finish editing, press Ctrl-F4 or double-click the Close Box gadget in the top left corner of the window frame. To Copy or Move Text Between Windows, first select the window with the text to be copied or moved, then select the text. Press Ctrl-Ins to copy or Shift-Del to move. Now select the window that is to receive the text and press Shift-Ins to paste it in at the current cursor position. FaxBuddy Hot-Keys: To speed your use of FaxBuddy, we have installed some convenient hot-keys that will zip you instantly to some of the most-used functions. You may press any of the hot-keys anytime, and depending on which mode you are in (Main or MemoPad), the hot-key will take you directly to the appropriate function. These Main Mode hot-keys are available whenever you are NOT within the MemoPad system and only the top-most horizontal (Main Menu) is shown on the screen: Alt-P - Print -- Takes you directly to the File/Print menu, where you can enter or accept the number of pages following the cover sheet, choose a memo file to print with your cover sheet, or simply press G to begin printing. Alt-X - Exit -- Takes you directly to the File/Exit menu, where you will be asked to confirm your action before exiting back to DOS. FaxBuddy will prompt you to save or discard any configuration changes you may have made that have not been saved. These MemoPad Mode hot-keys are available anytime you are within the MemoPad menu: Alt-Q - Quit MemoPad -- Stops editing and prompts you to confirm your decision to exit the MemoPad and return to the Main menu. MemoPad will prompt you to save or discard any editing changes in all open windows that have not been saved to disk. Alt-F4 may also be used to retain keystroke compatibility for Windows users. Alt-S - Save edits -- Saves the editing changes you have made to the CURRENT editing window. Does NOT save changes to text in other open editing windows. Options: The Options menu lets you specify several special messages that can be printed on your cover sheets. You can have FaxBuddy add these informative messages to your cover sheets just by selecting any of the items on the Options menu. Any options you select for each fax cover sheet are re-set to default settings after you exit FaxBuddy. Printing: One of FaxBuddy's major benefits is that you can print any type of text message along with your cover sheet. Many users will find that just a cover sheet with a short message can serve as the entire fax transmission. FaxBuddy will print any ASCII text file, whether you created it with FaxBuddy or any other DOS text editor. First, make sure the file you wish to print is located in the \FAXBUDDY subdirectory. Then, simply select the file you wish to print from the File/Print/Filename menu. The filename you select will be printed at the bottom of your cover sheet, continuing onto subsequent pages as needed. Note that you must always select a directory entry before printing a cover sheet. Database Import/Export: The program is supplied with empty database format "shells" for Borland's Paradox and dBase programs. If you use either of those programs, you may import and export fax number directory information to and from FaxBuddy. For example, an empty Paradox (Version 3.5) table format is supplied, called FAXBUDDY.DB. You may use Paradox to enter and edit name and fax numbers into the table, as well as an arbitrary "count" field. To export the data in the Paradox table for use by FaxBuddy, follow these steps: 1) From Paradox, select Tools, Export/Import, Export, ASCII, Delimited 2) Select the table to export, in this case FAXBUDDY 3) Enter an output path and file name for the exported data. Paradox will write the data to a file with the filename you enter and an extension of .TXT. Re-name that file to an extension of .FAX, so that FaxBuddy can recognize it as a fax directory. You will then be able to use the data from within FaxBuddy. To import data created in FaxBuddy into your database: 1) Re-name or copy the FILENAME.FAX file to FILENAME.TXT 2) Use your database program's file import feature to import the data as ASCII, comma-delimited data. Paradox users should then use Modify/Restructure to change the structure of the table created during import to match the structure of the example table supplied with the program. Pay special note that the Count field is *NOT* a number field type, but an A3 field type.